Rechartering Your Unit
It’s that magical time of year! The air is crisp, the leaves are changing colors, and it’s time for your unit to recharter. There are a number of changes to the rechartering process for this year, so I would ask that you please take the time to read this email and review the online documents fully. We’ll do our best to cover everything, but please don’t hesitate to reach out with questions and/or concerns.
Contents of this Email
- Recharter System Basics
- Recharter Timeline
- 2022 Membership Fees
- Login Instructions for Recharter System
- Subsidized Fee Instructions (Lunch Letter / Husky Card program)
- Support Documents
- Where to go for Help
Recharter System Basics
- The recharter system will open on Friday, October 15th. When you login to Internet Advancement, you’ll see the “Recharter” Tool on the left side starting then.
- As I mentioned, the recharter system is different this year. You no longer need an access code to login. The entire recharter process is done through the BSA Internet Advancement System.
- The people who automatically have access to process your unit’s recharter are your:
- Unit Leader (Cubmaster, Scoutmaster, Crew Advisor or Skipper)
- Committee Chair
- Chartered Organization Representative
- If the leader who is processing your recharter does not hold one of these positions, he or she will need to be made a “Key 3 Delegate” in my.scouting.
- If you’d like to view a video presentation of the recharter system and how to navigate, please visit the National BSA Recharter page by clicking here.
- Instead of submitting paper applications to the Council office at the end of the recharter process, you will be asked to upload them into the recharter system.
- BIG NOTE: The Annual Charter Agreement is a separate document that must be done on paper outside of the recharter system. Your unit’s recharter CANNOT be processed until that form is received. We will send out separate instructions with a copy of that document when it becomes available. Please do not use an old version of the annual charter agreement form as it is no longer valid.
These dates have been set to allow you to submit your recharter in a timely and reasonably stress-free way.
Now through October 31:
- Contact all adults whose Youth Protection Training is expired or expiring before 1/01/2022 and have them renew. A copy of your unit’s Youth Protection Training report is attached (the report was run approximately October 10th).
- Keep copies of their training certificates so you can submit with your recharter
- Contact registered families to determine who will be renewing their membership for 2022 and start collecting fees.
- Collect Free/Reduced Lunch Letters or CT Husky benefits cards for any family that qualifies – a copy is needed in order to apply the reduced membership fee.
- Login to the recharter system ASAP to ensure that your account works properly.
- Collect applications for any youth or adults who are not currently on your roster.
- Complete data entry in the rechartering system.
- Gather signatures on the Annual Charter Agreement form.
- Ensure all families have paid their membership fees for 2022 and the funds have been deposited in your unit’s bank account.
November 15: Your online recharter is complete and submitted electronically. Payment can be made via e-check through the recharter system, or by paper check to the Council office.
- Collect and gather any remaining paperwork that needs to be submitted.
- Unit Key 3 fills out the Journey to Excellence Scorecard – click here to download your scorecard
- Annual Charter Agreement and Journey to Excellence Scorecard are scanned and uploaded using instructions provided (those instructions will be distributed in the next couple of weeks)
- Schedule an appointment with your Unit Commissioner or the Council office if you have paperwork that needs to be submitted (anything not uploaded into the recharter system)
December 1: Go enjoy your holidays! You’re done on time and don’t have to worry about rechartering again until next year.
2022 Membership Fees
Youth Members – $132 ($72 National fee, $60 Council fee)
Subsidized Youth Members – $24 (families that qualify for free/reduced lunch and/or CT Husky benefits)
Scout Life Magazine – $12
Adult Leaders – $63 ($45 National fee, $18 Council fee)
Unit Charter Fee – $75
New Youth Members added to your recharter will be registered in December, 2021. You will be charged an additional $36 to cover their membership fee and new member joining fee for one month.
Login Instructions for the Recharter System
- Open a web browser and visit https://advancements.scouting.org/login
- Use your my.scouting and Scoutbook Username and Password to login
- There is no access code for internet rechartering this year
- The Unit Key 3 (Unit Leader, Committee Chair, and COR) have access to the system
- If a different leader is handling the recharter, that person will need to be given the Key 3 delegate role in my.scouting
Subsidized Fee Instructions
The Connecticut Rivers Council is pleased to offer membership fee assistance to families that qualify for free or reduced lunch and/or CT Husky benefits. The recharter system does not have a means to mark those Scouts and apply the reduced fee, so we have to handle them a little differently.
- The annual fee for Scouts who qualify for the assistance is $24.
- In order to receive the reduced fee, your unit must submit a copy of the Scout’s free/reduced lunch letter, or a copy of the Scout’s CT Husky benefits card.
- There are two options for your unit to handle the fees:
- If you would like to pay electronically via the recharter system, you will pay the full fee for these Scouts, and the overpayment will be refunded to your unit’s Scout Shop account. This is not recommended.
- The preferred option is to pay offline. This will allow us to calculate the appropriate fees so there is no overpayment.
Internet Rechartering Instructions – this document provides step-by-step guidance on navigating the entire rechartering system.
Internet Rechartering FAQs – answers to the most frequently asked questions about the internet rechartering system.
Internet Rechartering Instructional Video – a video version of the system instructions.
BSA Liability Insurance Info for Chartered Organizations – please share this document with your Chartered Organization if they have any questions regarding insurance coverage.
Where to Go for Help
We hope that you find the recharter system easy to navigate. Just in case you run into any issues not covered here, we have several people who can help:
- Your Unit and District Commissioners
- For Units in Leaders of the Revolution & Southeastern Districts – Chip Goss – firstname.lastname@example.org
- For Units in the Western & Charter Oak Districts – Ricki Ann Levesque – email@example.com
- Sean Fogle firstname.lastname@example.org -and- Kevin McClelland email@example.com
- Council Office – 860-913-2700
If you need some in-depth assistance, please feel free to schedule a Zoom meeting with Kevin by clicking here.
Thanks for all the great stuff you’re doing to bring Scouting to our communities. Let’s knock out this recharter and get back to the fun stuff!